01 / 07Home
The week, at a glance.
Active records, what was updated this week, what was archived, what modules are live, and the recent activity stream — Prism opens to the answer to "what should I look at first?"
prism.lightleapai.com
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Document Intelligence
Prism
Converting yesterday’s siloed data into actionable data today and tomorrow.
Colleges don’t hire staff to enter data — they hire them to change lives. Yet every day, hours are lost to paperwork that technology can handle in seconds. Meet Prism, unlock your talent, and empower your document intelligence systems.
Prism automates the reading of applications and supporting documents with precise OCR, schema-aware parsing, and human-in-the-loop validation to extract clean, structured fields, surface key insights for advisors and reviewers, ensure accurate data capture, accelerate decisions, and reduce manual work.
Problem
Manual inputs derail real-time document intelligence needs.
Lost Time
Hundreds of hours are spent processing documents instead of supporting students.
Multiple Formats
Transcripts, applications, and forms arrive in multiple formats—PDFs, scans, or handwritten pages.
Meeting Expectations
Slow turnaround times, errors, compliance risks, and staff burnout compound over time.
Verification Process
Staff are required to manually read, verify, re-verify, and re-enter data into multiple systems.
Burnout
Time to complete manual processes often compromises staff morale impacting culture and effectiveness.
Industry Impact
From documents to insights.
Processing Times
LightLeapAI customers, like Palo Verde Community College, report processing times dropped from several days to under two hours.
Data Accuracy
Palo Verde achieved 96% data accuracy.
Automation
Transcript processing time at Ivy Tech Community College was reduced by 75%.
Integrations & Capabilities
Actionable data systems established through document intelligence and structured data. AI simplifies reviews, with fewer manual steps delivering faster outcomes with trusted data.
Intelligent Document Ingestion
Automatically ingests documents from uploads, e-portals, scanners, and integrations into a unified pipeline.
Advanced Data Extraction
Extracts structured and unstructured data from PDFs, images, and scanned documents—including handwritten and low-quality files.
ERP & Workflow Integration
Pushes extracted, validated data directly into ERP, SIS, CRM, or case workflows—eliminating manual entry.
AI-Powered Document Classification
Identifies document types (forms, transcripts, IDs, letters, etc.) with high accuracy using ML models.
Validation & Confidence Scoring
Applies rules and AI confidence scores to validate extracted fields and flag uncertain data for review.
Human-in-the-Loop Review
Supports advisor or staff review for exceptions, corrections, and approvals while continuously improving AI accuracy.
How Prism Works
Document intelligence workflows that deliver trusted data with fewer manual steps.
Document Intake
Documents are received through uploads, portals, scanners, or system integrations and captured in a centralized repository.
Document Classification
AI automatically detects document type and structure to determine the correct extraction and processing logic.
ExtractionData Extraction
Key fields, tables, and text are extracted using AI models trained for institutional and compliance documents.
Validation & Quality Checks
Extracted data is validated against rules, confidence thresholds, and existing records to ensure accuracy and completeness.
Human Review (When Needed)
Low-confidence fields or exceptions are routed to staff for expedited review and correction with full document context.
Data Delivery & Automation
Clean, structured data is securely delivered to downstream systems or workflows, enabling faster decisions and processing.
Prism: Engaged
Document Protection
Enabled
A guided tour
From PDF to record. Seven panels, no manual entry.
These are real Prism screens from a community-college pilot. Watch how an off-campus admissions PDF moves from upload to advisor-ready record without a single re-keyed field.
02 / 07Advisor queue
Every applicant, scored, sorted, ready to triage.
Date filters, full-text search across name / department / major / status, an action column to Review or Archive, and an export hatch — the advisor workspace built for two-hour shifts not two-week backlogs.
prism.lightleapai.com/admissions
03 / 07Document + data, side by side
The original PDF. The extracted fields. Confidence on every value.
Open an application and Prism splits the screen: the scanned document on the left, the structured extraction on the right, with per-field confidence scores so the advisor knows where to look. Save / Approve / X — no third tool.
prism.lightleapai.com/admissions
04 / 07Pipeline wizard
Five steps from upload folder to advisor queue.
Name → Split → Extract → Fields → Save. The Prism wizard walks an admin through naming the pipeline, choosing PDF processing, picking an extraction prompt, declaring the fields, and saving the workflow — with no programmer.
prism.lightleapai.com/settings/data-ingest/pipelines
05 / 07Staff experience
Choose what staff see — without writing code.
Define list columns, review-dialog fields, PDF/Left/Right layout, Save and Approve buttons, and per-field show/hide. Prism keeps a live preview on the right so admins know exactly what the advisor will see before saving.
prism.lightleapai.com/settings/data-ingest/pipelines
06 / 07List columns
Configure the table without writing SQL.
Toggle the columns staff see in the queue. Department, Status, Processed Time, Notes — toggle them on, save, and watch the live preview update with values from your latest import.
prism.lightleapai.com/settings/data-ingest/pipelines
07 / 07Extraction prompts
Author dropdowns and lookups in plain English.
Define field names and prompt keys; paste allowed values one per line; mix free-text fields with controlled vocabularies. Prism uses these as the AI's source of truth — so "Administration of Justice" never becomes "AOJ" downstream.
prism.lightleapai.com/settings/data-ingest/pipelines
Now your turn
Stop typing. Start reviewing.
Hand Prism a folder of PDFs and an extraction prompt. Watch it deliver a clean, scored advisor queue — and stay there as the work gets cleaner every week.
Ready to Get Started?
Unlock your talent - empower document intelligence.
What Our Partners Are Saying
Light Leap AI completely transformed our admissions process for Rising Scholars. What once took weeks of manual paperwork is now efficient, accurate, and lets our staff focus on what matters most. We’re truly happy with the results and excited to grow our partnership.
Clint Cowden
Assistant Superintendent/Vice President of Instruction & Student Services, Palo Verde College
We have been working with the N2N team for some time now and couldn’t be happier with their service and expertise. They’ve surpassed all our expectations.
Cem Erdem
CEO, AuguSoft Inc.
LightLeapAI virtually eliminated our fraudulent enrollment problem overnight, giving us real students, renewed faculty trust, and renewed hope for our college’s future. We’re truly grateful for their swift and effective partnership.
Dr. Jeannie Kim
President, Santiago Canyon College
The new fraud detection product doubled our ability to stop fraud, saves our teams time, and makes sure aid reaches real students. Integration was easy—even skeptics are now convinced. The product truly speaks for itself.
Dr. Jory Hadsell
Vice Chancellor of Technology, Foothill-De Anza Colleges
LightLeapAI automated our student services process, saving staff time, closing equity gaps, and ensuring students get quick access to the support they need. Our managers now respond instantly, making a real difference for our students.
Dr. Seher Awan
President, Mission College
I know how hard N2N team has worked to get us into position for the MyPath go-live. Please know we understand and respect the sacrifice of the N2N team to move BU forward.
Lee Johnston
Associate Vice Chancellor of Information Technology Services, Brandman University
Banner (R) Registration is a complex process and our system used to crash during critical registration periods. N2N's team assisted my campus with Performance testing the System and helped us create a reliable infrastructure for years to come.
Mia He
Director of Enterprise Systems, Wentworth Institute of Technology
The launch of the Brandman CBE Program is formally underway. I want to express appreciation to you and the N2N team for your leadership, commitment and good efforts to get us this far on our journey. Congratulations and many thanks, Kiran and team.
Phil Doolittle
Chief Financial Officer, Brandman University
Related Insights and Resources
Resource Type: Podcasts Published Date: May 13, 2026
Resource Type: Podcasts Published Date: May 13, 2026
Resource Type: Podcasts Published Date: May 11, 2026
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